Main Location:    2652 Jaclyn Court; South Bend, IN

Reports To:          Assistant Controller

Term:                   40 hours per week, 52 weeks per year

Pay:                     Starting at $20 per hour commensurate with experience

Position Summary:

As an Accounting Specialist for The Robert Henry Corporation, you will support the Controller and Assistant Controller primarily with utility accounting and will provide some support for payroll functions.  This role plays a key part in ensuring accurate billing, job cost tracking and payroll reconciliation across utility projects.

Key Responsibilities:

• Review and approve accounts payable invoices related to utility jobs, and maintain job cost tracking spreadsheets
• Prepare and submit electronic billing sheets for time, materials, and expenses using Smartsheet, and follow up on billing and reimbursement issues, as they arise
• Maintain electronic time and material billing files and billing spreadsheets
• Save and organize customer invoices within billing history files, create unit billing summaries, and assist with reconciliation of unit billings and customer invoices using Excel
• Update Foundation ERP System with new job information
• Review weekly employee timesheets for accuracy and assist with reconciliation of timesheet data and billing records
• Document special hours (various paid/unpaid time off categories) and calculate payroll employee count weekly
• Coordinate with internal teams to resolve documentation gaps (missing approvals, backup, job numbers, etc.)
• Perform other duties as assigned

Required Skills/Abilities:

• Proficiency in Microsoft Excel including pivot tables, XLOOKUP functions, filtering/sorting and ability to build and maintain tracking spreadsheets and perform reconciliations
• Proficiency in Microsoft Teams and Outlook
• Strong attention to detail and accuracy in billing, job cost tracking, and payroll documentation
• Strong organizational skills, including electronic file management and document control
• Ability to manage multiple priorities, meet weekly deadlines, and maintain consistent follow-through
• Analytical ability to reconcile payroll data, unit billings, and customer invoices
• Team-oriented mindset with the ability to collaborate across departments
• Self-starter with the ability to learn new systems, processes, and utility terminology quickly
• Ability to follow direction, ask clarifying questions, and apply feedback
• Professional communication skills for resolving billing and reimbursement issues
• Ability to handle sensitive payroll and financial information with discretion and confidentiality

Education and Experience:

• 3–5 years of general office or accounting experience
• High school diploma or equivalent required
• Associate degree or some college coursework preferred

Work Environment & Physical Requirements

This position is performed in a professional office environment and is primarily sedentary. The employee must be able to perform prolonged periods of sitting and computer-based work, including data entry, reviewing documents, preparing reports, and electronic communication. The role routinely uses standard office equipment such as computers, phones, printers, and copiers. Occasional standing, walking within the office, bending, and reaching may be required. Occasional lifting or moving of office supplies, files, or packages weighing up to 25 pounds may be required. These requirements are representative of the essential functions of the position and may be performed with or without reasonable accommodation.

Equal Employment Opportunity

The Robert Henry Corporation is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, pregnancy, national origin, age, disability, or any other status protected by law.